Job Title: Invoicing Specialist
Pay: $17/hour+ (Based on Experience)
Hours: Monday – Friday, 8:00 AM – 4:30 PM
Job Type: Temp-to-Hire
Location: Tulsa, OK

Position Overview

We are currently seeking a detail-oriented Invoicing Specialist to join our team in Tulsa. The ideal candidate will possess strong data entry skills, proficiency with invoicing software, and the ability to manage multiple priorities in a fast-paced environment.

Required Qualifications

·         Strong attention to detail and accuracy in data entry

·         Ability to work efficiently under tight deadlines

·         Proficient 10-key data entry by touch

·         Excellent written and verbal communication skills

·         Strong multitasking and prioritization abilities

·         Proficiency in Microsoft Word and experience with Macola (or similar systems)

·         Previous experience in data entry, invoicing, or order management is preferred

·         Ability to work both independently and collaboratively in a team environment

Key Responsibilities

·         Enter new orders from sales representatives into the Macola system using Order Entry

·         Verify all order information (addresses, part numbers, pricing) for accuracy and investigate discrepancies

·         Ensure orders are processed before 10:30 AM and 3:30 PM deadlines for on-time shop pickup

·         Generate accurate shop orders for assembly and shipping

·         Process returned orders, generate and send invoices to customers via email or mail

·         Manage incoming shipping order tickets from 13 agents nationwide, ensuring timely and accurate invoicing and dispatch

·         Respond to customer, agent, and sales team inquiries related to invoices, pricing, and discounts

·         Enter and print Material Test Reports and Certificates of Conformance as requested

·         Update templates in Word with correct customer and part information

·         Assist in end-of-month sorting and mailing of invoice copies

·         Ensure all invoicing, data entry, and documentation meet internal accuracy and customer-specific requirements

·         Collaborate with departments such as Shipping and Sales to facilitate seamless order processing and customer support

Job Order #120541