Invoicing Specialist

·         Pay: $17/hour+ (Based on Experience)

·         Hours: Monday–Friday, 8:00 AM – 4:30 PM

·         Job Type: Temp-to-Hire

·         Location: Tulsa, OK

Position Overview

We are seeking a detail-oriented and efficient Invoicing Specialist to join our team. The ideal candidate will be responsible for processing customer orders, managing invoicing tasks, and ensuring data accuracy under tight deadlines. This role requires strong communication, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Required Qualifications

·         Strong attention to detail and high level of accuracy in data entry.

·         Ability to work efficiently under tight daily deadlines.

·         10-key data entry by touch is required.

·         Excellent written and verbal communication skills.

·         Capable of managing multiple tasks and prioritizing effectively.

·         Proficient in Microsoft Word and Macola (or similar ERP/order entry systems).

·         Previous experience in data entry, invoicing, or order management is a plus.

·         Able to work independently and collaboratively within a team environment.

Key Responsibilities

·         Enter new customer orders into Macola system under Order Entry.

·         Verify that order details (addresses, part numbers, pricing, etc.) match system records and resolve discrepancies.

·         Ensure order processing is completed by 10:30 AM and 3:30 PM deadlines for on-time shop pickup.

·         Generate and process shop orders for assembly and shipment, ensuring accuracy before printing.

·         Handle returned orders, generate corresponding invoices, and send them via mail or email.

·         Manage and process shipping order tickets from 13 agents across the U.S., ensuring they are invoiced, printed, and sent correctly.

·         Respond to customer, agent, and sales team emails regarding invoices, pricing, and discounts.

·         Enter and print Material Test Reports and Certificates of Conformance as requested by customers.

·         Use Microsoft Word to update reports, modifying customer and part numbers for each specific order.

·         Assist in sorting and mailing copies at the end of each month.

·         Ensure all entries, invoices, and documentation match customer specifications and internal system requirements.

·         Communicate effectively with Shipping and Sales Management to ensure seamless order and invoice processing.

Job Order #: 120305