Executive Administrative Assistant
Pay: $60,000 – $65,000/year
Schedule: Monday–Thursday, 7:30 AM – 5:00 PM; Friday, 7:30 AM – 4:00 PM
Location: Claremore, OK
Job Type: Direct Hire
Job Order # 122624
Position Overview
We are seeking a highly organized and professional Executive Administrative Assistant to provide direct support to an executive leader in Claremore, OK. The Executive Administrative Assistant will serve as the right hand to the CEO — managing schedules, coordinating travel, handling confidential communications, and ensuring smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes initiative to maintain structure and efficiency at the highest level.
Key Responsibilities
• Manage executive calendars, meetings, and schedules with accuracy and discretion.
• Coordinate complex travel arrangements, including flights, hotels, and itineraries.
• Prepare and process expense reports using Microsoft Excel and related tools.
• Take and distribute meeting minutes, track action items, and follow up to ensure completion.
• Support company events and community initiatives (occasional after-hours attendance required).
• Maintain organized files, correspondence, and documentation for executive-level projects.
• Handle confidential information with the utmost professionalism and discretion.
Qualifications
• Minimum 3 years of experience supporting executives or senior leadership.
• Advanced proficiency in Microsoft Word and Excel required.
• Strong written and verbal communication abilities.
• Exceptional attention to detail, organization, and follow-through.
• Experience in corporate travel booking and expense management.
• Ability to anticipate needs, solve problems proactively, and build positive professional relationships.
Why You’ll Love This Role
This opportunity is perfect for a dedicated Executive Administrative Assistant who wants to make a direct impact within a respected, growing organization. You’ll have the chance to work closely with executive leadership, contribute to major initiatives, and play a key role in the success of the company.
Job Order # 122624
Stand-By Personnel | Skilled Division
Tulsa Office Locations:
4305 S. Mingo Road, Suite F, Tulsa, Oklahoma 74146
Claremore Office Location:
507 E Will Rogers Blvd. Claremore, Oklahoma 74017
If you are interested in this position, click the “Apply” button above to submit your application. If your qualifications align with the requirements of the position, a team member will contact you to schedule an interview.
Alternatively, you may submit your resume to [email protected]. Please be sure to reference the job number associated with the position you are applying for.
Additional Benefits:
• $50 Advance: Available after your first day of work
• Referral Bonus: Ask us about our referral program! Receive up to $250 or more when you refer another associate. No caps on referral commissions! (after 80 hours of work)
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Executive Administrative Assistant
Pay: $60,000 – $65,000/year
Schedule: Monday–Thursday, 7:30 AM – 5:00 PM; Friday, 7:30 AM – 4:00 PM
Location: Claremore, OK
Job Type: Direct Hire
Job Order # 122624
Position Overview
We are seeking a highly organized and professional Executive Administrative Assistant to provide direct support to an executive leader in Claremore, OK. The Executive Administrative Assistant will serve as the right hand to the CEO — managing schedules, coordinating travel, handling confidential communications, and ensuring smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes initiative to maintain structure and efficiency at the highest level.
Key Responsibilities
• Manage executive calendars, meetings, and schedules with accuracy and discretion.
• Coordinate complex travel arrangements, including flights, hotels, and itineraries.
• Prepare and process expense reports using Microsoft Excel and related tools.
• Take and distribute meeting minutes, track action items, and follow up to ensure completion.
• Support company events and community initiatives (occasional after-hours attendance required).
• Maintain organized files, correspondence, and documentation for executive-level projects.
• Handle confidential information with the utmost professionalism and discretion.
Qualifications
• Minimum 3 years of experience supporting executives or senior leadership.
• Advanced proficiency in Microsoft Word and Excel required.
• Strong written and verbal communication abilities.
• Exceptional attention to detail, organization, and follow-through.
• Experience in corporate travel booking and expense management.
• Ability to anticipate needs, solve problems proactively, and build positive professional relationships.
Why You’ll Love This Role
This opportunity is perfect for a dedicated Executive Administrative Assistant who wants to make a direct impact within a respected, growing organization. You’ll have the chance to work closely with executive leadership, contribute to major initiatives, and play a key role in the success of the company.
Job Order # 122624
Stand-By Personnel | Skilled Division
Tulsa Office Locations:
4305 S. Mingo Road, Suite F, Tulsa, Oklahoma 74146
Claremore Office Location:
507 E Will Rogers Blvd. Claremore, Oklahoma 74017
If you are interested in this position, click the “Apply” button above to submit your application. If your qualifications align with the requirements of the position, a team member will contact you to schedule an interview.
