Job Brief:

The Accounts Payable Manager supervises operations within the accounts payable department, collaborating closely with AP leadership and team members to ensure the accurate and timely processing of all vendor payments and returns/credits. This role entails monitoring and resolving past-due AP and vendor dispute issues, while also developing and mentoring the team in alignment with the goals and objectives of the shared services department in our firm. The incumbent must cultivate, maintain, and enhance robust relationships with our supply chain, plant management, and finance teams to evaluate existing processes and opportunities for enhancing vendor management, thereby minimizing operational risk and improving cash flow for partners/suborganizations. The position reports directly to the Director of Accounts Payable.

Key Responsibilities:

- Supervise, mentor, and develop a team comprising approximately 5 - 10 members, including Team Leaders, Supervisors, and AP specialists.

- Manage the timely and accurate disbursement and processing of payments (cheque / ACH/ wire / Virtual Pay).

- Oversee the vendor setup process and its ongoing maintenance.

- Address fallouts/holds/exceptions across all ERP systems.

- Handle issues concerning the timeliness and accuracy of vendor setups and payment processing.

- Conduct periodic reviews of comprehensive documentation (process flows, desktop procedures, policies, procedures, control documentation, etc.).

- Monitor compliance with SOX and process controls, identify risks, and devise mitigation strategies.

- Lead and support period-end activities such as accruals, bank reconciliations, etc.

- Foster productive customer relationships with all key stakeholders/customers of AP across the organization to ensure a high level of proactive service delivery and maintain customer satisfaction.

- Collaborate closely with Internal/External Auditors during their annual audits and take responsibility for the preparation/review of the Department audit.

- Supervise and ensure the performance standards of AP services provided by an outsourcing vendor.

- Lead and participate in special projects as needed.

- Ensure efficient meeting of accounts payable and the company’s financial obligations.

- Monitor all transactions within the company and with external vendors and contractors.

- Standardize procedures to enhance in-house efficiency and develop internal templates for company use.

- Measure and report key performance indicators utilizing recommended and approved dashboards; establish strategies for continuous improvement of metrics and clarity of reporting.

- Establish an effective meeting and reporting rhythm with all management teams, conducting individual and group touchpoints.

- Review the AP ledger and hold weekly touchpoints with the team to discuss processing metrics, past due vendor accounts/payments, captured discounts, and recommend process improvement opportunities.

- Provide support for ERP and technology upgrades as required.

- Undertake other duties and responsibilities as assigned by the Director of Accounts Payable.
 

Qualifications:

- A minimum of 3 years in a people leadership role/prior management experience.

- Over 5 years of accounts payable experience, including familiarity with various vendor payment systems and industry-standard practices.

- Previous experience with 1099 filing.

- Ability to maintain accuracy in a highly detailed work environment; highly detail-oriented.

- Proficiency in PC skills, accounting software, Internet-based programs, MS Office Suite, particularly Excel.

- Prior experience with multiple ERP platforms (SAP, Microsoft AX Dynamics, Oracle NetSuite) or accounting systems is advantageous.

- Strong interpersonal and communication skills to interact effectively with employees, superiors, and vendors.

- Excellent analytical and time management skills.

- Strong presentation skills.

- Well-planned, organized, with keen attention to detail.

 

Benefits for this non-exempt position include an annual discretionary bonus, profit-sharing contribution, insurance (medical, dental, vision, life & long-term disability), PTO and Remote Work Days, donation reimbursement, tuition reimbursement, auto-paid phone service plans, Costco membership, and paid monthly parking.