POSITION SUMMARY

Working with the Principal and design staff, the Expeditor acts as administrative support for the purchasing and installation phases of high-end, residential interior design projects. The Expeditor coordinates with design teams to ensure that proposal packages are issued in a timely fashion and that all orders are created and placed accurately and expedited appropriately.  This position requires knowledge of Interior Design and a strong ability to organize information, manage time and documentation, and follow through on assignments under deadline pressure.

DUTIES AND RESPONSIBILITIES

• Gather detailed information and quotes for preparation of accurate design proposals
• Create and prepare proposals and proposal packages for submission to clients by design team
• Prepare purchase orders for review by Senior Designer and/or Senior Project Manager prior to submission to accounting
• Create and manage expediting schedules
• Maintain updates to WIP report for invoice processing
• Maintain continual communication in conjunction with Principal and design teams, regarding project timelines and orders
• Track and coordinate all reserves, CFA’s and strike-offs, lead times, workroom inspections, deliveries, and installations
• Correspond with Controller regarding invoicing
• Assist the design teams with coordination of installations
• Develop long-term relationships with clients, design showrooms and vendors
• Maintain all order and quote project-related information in paper filing systems, electronic folders and Studio Designer
• Training as necessary, to perform required job responsibilities
• Daily time tracking and entry into Studio Designer

QUALIFICATIONS

• Familiarity and working knowledge of the Interior Design Industry
• At least three to five years of experience in high-end residential design
• Administrative experience with purchasing process for high-end furnishings
• Experience and comfort working in a dynamic, fast-paced environment
• Proficiency with software & technical skills:  Studio Designer, Mac Applications, Office Suite
• Excellent verbal and written communication skills

KNOWLEDGE, SKILLS, AND ABILITIES

• Must be detail-oriented, organized, accurate and consistent in all paperwork and data management
• Strong creative problem-solving abilities, organizational and time management skills
• Clear and concise communication skills, both verbal and written
• Knowledge of and/or ability to learn Studio Designer quickly
• Ability to interact with peers, management and other staff in a professional manner
• Ability to work within a team and proactively create harmonious and professional relationships
• Willingness to observe company policies, procedures, and the instructions of management

Location: East Bay (near Bay Bridge)

Hours: Full-time M-F 9am-5pm

Benefits: Full health benefits, matching 401k, 15 days PTO, holiday time off package

FLSA Determination: Exempt

Reporting Relationship: This position functions under the direct supervision of the Senior Designer and Controller