Job Brief: We are a commerical landscaping and irrigation company looking for the right canidate to fill the opening for an Administrative Office Assistant that will be supporting upper level management. 


Responsibilities: Provides clerical, secretarial, billing, accounts receivable, accounts payable, filing and general office support for executives. Generates proposals, work orders, invoices, purchase orders and job reports for clients, vendors and account managers.  Operates single or multi-line phones, and relays messages; sorts and distributes mail; photocopies and distributes various materials; Assist with various projects, typing of contracts, and data entry required.  Order office supplies and research new deals and suppliers. Write and distribute email, correspondence memos, letters, faxes and forms. Act as the point of contact for internal and external clients. Maintain contact lists.


Skills Required: 

Knowledge of a variety of office procedures and equipment usage

Written and verbal communication skills

Interpersonal/human relations skills

Ability to maintain records and filing systems

Ability to type and operate personal computer with various software programs.

Strong organizational skills with the ability to multi-task

Excellent time management skills

Attention to detail and problem solving skills

Word, Excel and Outlook required. 

Intuit Quickbooks knowledge is a requirement.  

Minimum Qualifications

High school diploma; six (6) months of related work experience.