Jazzy Jewelry Jones is looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Job Responsibilities:

• Understand the administrative work of the company and provide support to managers, employees, and visitors.
• Collaborate with senior officials to accomplish the task given by leaders and managers.
• Ensure clear and positive interactions within the organization, manage information sharing among the co-workers and maintain a productive work environment.
• Schedule appointments and prepare presentations for meetings.
• Store, organize, and manage files.
• Proofread documents and ensure corrections to be made in the document.
• Assist in the preparation of important reports.
• Record the minutes of meetings, send faxes and emails.
• Plan events and make travel arrangements for staff.
• Manage office supplies and request office items whenever required.
• Monitor and operate office machines.
• Contribute to establishing and maintaining clear interaction with the clients.
• Provide customer services, greet visitors, attend phone calls and redirect them.
• Record and report office expenditure.
• Coordinate and contribute to the maintenance and repair work of the office.

Job Skills:

• High school diploma degree and associate’s degree in related fields.
• Prior assistant, secretarial, or office experience.
• Proficiency in various tools used in this field (e.g.: MS Excel, MS Office, MS PowerPoint, etc.) 
• Working experience and knowledge of various office machines like printers and fax machines.
• Deep knowledge of the Office management system.
• Extensive professional knowledge, administrative knowledge, and skills.
• Excellent verbal communication skills.
• Excellent time management, work management, and organization skills.
• Strong work ethics, attention to detail, and problem-solving abilities.