What You Will Do

·         Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials

·         Pull reports and information from Ecolab systems

·         Calendar management across time zones

·         Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices

·         Coordinate domestic and international travel arrangements including processing of visas for international travel

·         Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.

·         Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders

·         Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly

·         Exercise judgment and make decisions to promote smooth workflow and prioritization

·         Ensure that internal and external client demands are met

·         Create, organize and manage various SharePoint sites and shared drives

Minimum Qualifications

·         High School Diploma or equivalent

·         Intermediate proficiency in MS Office (Outlook, Excel, PPT)

·         Immigration sponsorship is not available for this position

Preferred Qualifications

·         Bachelor’s degree

·         1 year of administrative experience

·         Ability to successfully manage multiple, competing priorities to meet deadlines

·         Excellent verbal and written communication skills, with a strong customer service focus

·         Organizational skills and attention to detail

·         Ability to anticipate needs, be resourceful, and use sound judgment and tact

·         Critical thinking, analytical, and problem solving skills

·         Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff

·         Ability to work independently, as well as collaborate in a team environment

·         Reliability, flexibility and approachability

·         Process oriented, adaptable, reliable, flexible and approachable