Position Summary:

• Manage the front desk and support the office and field team with general administrative duties while conducting yourself in a professional manner.  Ability to Speak and Write  Fluently in Spanish and English required. 
• Pay Range $25-$32 per hour depending on skill and experience. 
• Benefits: 2 Weeks Paid Vacation, 7 paid holidays,  Elligible to participate in company health, vision, and dental plan.  Life Insurance. 

Essential Functions:

      The essential functions and responsibilities are as follows, but are not limited to:

•  Answer and screen calls.
• Update and maintain local voicemail system.
• Greet and announce office visitors.
• Assist Field Manager and HR Manager with onboarding process for new hires. 
• Translate for non English speaking employees. 

        Mail/shipping:

• Open, stamp, copy and distribute mail.
• Prepare outgoing mail.
• Prepare outgoing packages for shipment, track packages as needed.
• Notify recipients via email of incoming deliveries.
• Maintain postage, printers (toner, call for maintenance as required, adding postage).
• Code shipping and postage invoices and submit to accounting.

          Corporate Administration:

• Order and track office supplies.
• Track and distribute as needed ICI gear.
• Distribute new hire package.
• Manage sign in sheets.
• Separate, scan and distribute field paperwork.
• Manage Home Depot Reports.
• Assist in reimbursements.
• Order business Cards.
• Register new hires to the State Directory.
•  Enter Subcontractors into Sage Accounting Software

• Assist in organizing company parties.
• Assist in e-verify when needed.
• All other functions as required.

        Position Requirements and Qualifications:

•  Education:  High school education.
•  Experience: Requires one (1) year related experience.
• Skills: Typing of 45+ WPM and basic mathematic skills.  High attention to detail, aptitude for learning new things and must be able to work under pressure.
• Physical:  Includes sitting, standing, reaching, walking, use of hands, arms, legs and feet.  Must be able to see and hear (with mechanical assistance if necessary) understand and comprehend individual one on one conversations.
• Communication:  Must be able to read, write and speak English and Spanish fluently.  Ability to communicate effectively and positively with customers, vendors and employees.
• Computer:  Proficient with MS Office (Work, Excel, Outlook).