ABOUT INFOCENTRIC INC.

Infocentric Solutions Inc. inspires and enables organizations to run impactful business operations while commissioning robust identity security solutions to stimulate confidence and ease of growth and expansion to enterprises around the globe. As a leader in identity security solutions, Infocentric is known for its personalized service, unique and creative approach, responsiveness to its client’s needs and requests, excellence in finding the right set of technology solutions for businesses in different industries, with outcome-driven innovation.

Job Summary

The Procurement Officer is responsible in providing administrative support to the Procurement and Logistics Head in terms of daily operations of the department.

This is a hands-on function requires:

• Integrity – honest and ethical
• Strong organizational skills
• Communication Skills – above-average level both in oral and written; can relate to all employees within the organization.
• Customer Focus - ability to attend to the inquiries of clients by providing and delivering helpful assistance before, during and after the customer’s requirements are met in a fastpaced environment.
• Adherence to deadlines
• Team-player

Roles and Responsibilities

The Procurement officer is responsible for the following:

1. Research potential vendors/suppliers that would be able to provide the right price, right specification that will meet the requirement of the end users.

2. Conduct market research to identify pricing trends.

3. Conducts an evaluation, selection and award contracts or purchase orders observing the 2 vendor policy using the following criteria:

• Payment terms and conditions
• On time delivery
• Quality of product and/or services that adheres to the requirement of the end-user

4. Monitors that all scheduled deliveries, pick-up and collection are done as per agreed timeline.

5. Evaluates offers from vendors and negotiate better prices 6. Preparation of documents required for delivery:

• P.O. (Purchase Order Form)
• NCF (Non-cancellable and Payment Agreement Form)
• Payment (Cheque / Down payment; Online Transfer; Cash for OTC Purchase)
• Delivery receipts
• Delivery Permits
• Gate Pass
• Drop shipment Form
• Change Address
• Authorization/ IDs

7. Monitor and update Procurement Tracker and share with functional groups (Sales, Finance)

8. Maintains an internal Database based on the following:

• Purchase Order
• List of goods and services
• Vendor database and scorecards
• Accounts payable

9. Coordinates with warehouse / logistics to ensure all products arrive in good condition

10. Performs other tasks that may be assigned by the immediate superior.

 

CORE TASKS with equivalent Percentage of Task Performance

a. Organizational Skills

b. Time management

c. Attention to details

d. Adherence to deadlines

KNOWLEDGE and SKILLS REQUIREMENTS (with corresponding level)

• Expert

1. Computer Skills – Microsoft Application ( Word, Excel, PowerPoint)

2. Customer Engagement and Service

• Intermediate

1. Communication Skills - both oral and written

2. Judgement, Planning and Decision Making

3. Administration and Management

 

QUALIFICATIONS:

1. College Degree (preferably in the field of Business Administration.

2. Above-average communication skills both in oral and written.

3. At least 5 years of relevant work related experience in Procurement experience.

4. Computer skills in MS Word, Excel, Outlook and Powerpoint.

5. With people management skills.

6. Ability to multi-task effectively.