Job Brief: 

Assists with the day to day tasks of the human resources department and supports a wide range of HR activities including general administrative duties, recruitment and employee development, employee database management, payroll and benefits, employee liaison and the creation and implementation of HR policies and procedures

Responsibilities:

HR Policies and Procedures

• assist with the formulation and implementation of human resource policies and procedures
• advise and assist employees with understanding human resource policies and procedures

Recruitment and Hiring

• assist with creating and posting job vacancies
• receive and review job applications
• schedule interviews and assessments
• collect and verify candidate information including background checks
• provide feedback to job candidates regarding the hiring process
• administer and process new hire paperwork
• coordinate orientation of new employees

Employee Development

• coordinate performance appraisals
• organize training and coaching
• assist with the provision of employee wellness programs and other HR services
• record performance, grievance and disciplinary information
• assist with the termination process including paperwork, notifications to relevant departments and exit interviews

Employee Database Management

• maintain and process accurate and complete HR and employee records
• respond to requests for data
• select relevant data and compile HR reports including statistical summaries, charts, graphs and surveys

Administrative Support

• handle incoming phone calls and emails
• manage HR schedules and calendars
• schedule meetings and venues
• prepare and distribute correspondence and communications

Employee Liaison

• ensure smooth flow of information between employees and Human Resources
• respond to inquiries and requests from employees
• convey employee concerns and issues to management

Payroll and Benefits

• assist with benefits enrollment of employees when eligible and cessation of benefits on termination of employment
• input and track vacation and sick leave
• collect time and attendance records
• Assist employees with payroll related questions
• Prepare NIS & PAYE schedules

Compliance

• promote employee compliance with HR mandated processes and systems
• monitor adherence to labour laws and employment regulations

Skills Required:

• Previous experience in customer service
• Preferred if candidate had an associate degree in HR or a related field (bachelor’s degree preferred)
• A minimum of 3 years’ experience in an HR administrative role
• Strong administration and communication skills
• Demonstrated attention to detail, while multi-tasking and delivering work on time
• Ability to work productively despite multiple interruptions
• Demonstrated trust and confidentiality as a member of the Human Resources Team
• A passion and enthusiasm to be part of a winning team
• Proficiency, at an intermediate level, with computers and computer programs, including Microsoft programs. Working knowledge of Micropay would be an asset.
• Knowledge of relevant legislation and regulations
• Knowledge of employment best practices

Please Note:  As a growing organization, this job description acts as a guide and is not limited to the duties and responsibilities listed above.