Job Brief: 

The Event Coordinator will coordinate all events for Beer Tree and associated companies. They use their problem-solving skills and determination to overcome challenges and ensure that events meet a client’s expectations. Their job is to provide a supportive role to management/ownership by contacting any needed vendors, and helping with the set-up, execution and cleanup of an event. They may also work with the marketing team to create promotional videos and advertisements to spread awareness about commercial events to the public.

Responsibilities:

·        Establishing and maintaining relationships with vendors and venues

·        Planning event details and aspects, including seating, dining and guests

·        Creating reliable financial reports and collecting payments on time

·        Remaining under budget with all costs

·        Managing events and addressing potential problems that may arise

·        Planning for potential scenarios that could impact the integrity of the event

·        Maintaining a working knowledge of the complex needs of a wide variety of events

Skills Required:

·        Degree or certification in event planning and/or hospitality is preferred but not required.

·        Prior experience in an event planning role is preferred

·        Communication and Interpersonal Skills: Event Coordinators are required to network with a wide variety of entities in the course of their job. Vendors and venues must be established, and an entire staff must be managed in order for an event to function properly. An Event Coordinator will need to have a general knowledge of what guests expect.

·        Team Management: Event Coordinators carry out many tasks on their own, but a major aspect of the job is working with a team. Delegating to a team properly and making sure everyone has what they need to do their job requires team management and leadership skills.

·        Budgeting: Every event comes with a cost, and it’s the Event Coordinator’s job to keep those costs within the allocated budget. This will require a degree of financial skill as well as the ability to create accurate reports.

·        Logistics: Everything in an event, from the seating to the entertainment, must be set up in a practical and useful manner for the guests. To accomplish this, the Event Coordinator must possess a degree of skill in logistics to properly plan the details and anticipate potential problems that may arise.

What we are Looking For:

• Understanding requirements for each event
• Planning event with attention to financial and time constraints
• An event coordinator must be well-organized and competent in vendor management. Communication skills and attention to detail.
• The goal is to organize unforgettable events that will ensure the entertainment of participants and facilitate the completion of business objectives.
• Do final checks at the day of the event (e.g. tables, technology) to ensure everything meets standards
• Oversee event happenings and act quickly to resolve problems
• Evaluate event’s success and submit reports
• Knowledge of basic restaurant practices
• Outstanding communication and negotiation ability
• Well-organized with multi-tasking skills
• Able to handle stress and remain calm
• Problem-solving ability
• Capturing new business
• Creating and Coordinating Taproom Events