Job Title: Executive Assistant

About the Role

Atlantis University is seeking a highly organized and proactive Executive Assistant to support our senior leadership team. This pivotal role offers the opportunity to contribute to the smooth operation of our institution by managing complex schedules, facilitating communication, and coordinating key projects.

If you thrive in a dynamic education environment and excel at multitasking with discretion and professionalism, this role is an exciting chance to make a meaningful impact.

Key Objectives

• Provide comprehensive administrative support to senior executives.
• Manage calendars, meetings, and travel arrangements efficiently.
• Serve as a liaison between leadership, staff, and external partners.
• Ensure timely preparation and distribution of reports, presentations, and correspondence.

Responsibilities

• Coordinate and manage executive calendars, including scheduling meetings, appointments, and events.
• Prepare, edit, and proofread documents, presentations, and reports with attention to detail.
• Organize travel arrangements, itineraries, and expense reports.
• Handle confidential information with the utmost discretion and professionalism.
• Facilitate communication between executives, staff, students, and external stakeholders.
• Assist in planning and executing special projects and events as needed.
• Maintain and update filing systems, databases, and contact lists.
• Anticipate the needs of executives and proactively resolve scheduling conflicts or issues.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Minimum of 3 years’ experience supporting senior executives, preferably within the education or nonprofit sector.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with calendar management tools.
• Ability to handle sensitive information confidentially and with integrity.
• Detail-oriented with a proactive and solution-focused mindset.
• Comfortable working independently and as part of a collaborative team.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional development and continuing education.
• Supportive and inclusive work environment.
• Engagement with a mission-driven organization committed to educational excellence.
• Flexible work arrangements to support work-life balance.