Job Description

About the Position:
AdOutreach is looking for a driven, highly organized Operations Coordinator to oversee and improve upon AdOutreach’s daily operations and work with our Director of Operations to develop new internal systems that will support our fast-growing business. The Operations Coordinator will also work with the Sales and Client Success teams to support the key operational needs of each department.

On a typical day, the Operations Coordinator will perform various administrative duties including but not limited to processing accounts receivables and recording transactions accordingly, sending invoices and contracts in a timely manner, as well as managing and updating data sheets for several functional areas of the company. The Operations Coordinator’s mission is to promote operational efficiency in each department while executing operational tasks in a timely and efficient manner.

To succeed in this position, you should have excellent organizational, administrative, and problem-solving skills. You should also possess strong communication, interpersonal, and customer service skills. If you are a detail-oriented, driven individual who enjoys working in a fast-paced, dynamic team environment, we want to hear from you.

 

Operations Coordinator Responsibilities:

  • Processing accounts receivables on time

  • Recordings transactions

  • Communicate with clients as needed to assist with payments

  • Manage sales commissions spreadsheets

  • Sending invoices and contracts in a timely and efficient manner

  • Availability to work off-hours and weekends to process payments, prepare invoices, send contracts, and handle additional operational tasks

  • Evaluating the current needs for processes and existing Standard Operating Procedures and creating new processes as needed

  • Assist in event planning and coordination with vendors

  • Manage and update data sheets for several functional areas of the company

  • Assist in project management by assigning tasks, tracking progress, and facilitating cross-department communication

  • Analyze data/metrics and report findings to the Director of Operations in order to contribute to the overall success of AdOutreach

  • Additional tasks as needed

 

Requirements:

  • Ability to multitask and manage several duties and responsibilities simultaneously

  • Exceptional organization and analytical skills

  • Strong attention to detail and punctuality are critical

  • Commitment to high standards of work

  • Ability to adapt with a coachable, open-minded attitude

  • Proactive approach to team and client communication

  • Systematic and process-oriented approach to solving problems

  • Experience with Google Sheets & Google Suite

  • Experience with Hubspot is a plus

  • Must be located in Austin, Texas

 

Tools:

  • Hubspot

  • Google Suite

  • Stripe

  • ScheduleOnce Scheduling Software

  • Zoom

  • Kajabi

  • DocuSign

  • Asana

  • Loom

  • Slack

 

Our Core Values:

  1. Empowering Successful Clients: We believe that when our clients succeed, we succeed. We want to empower every business owner, and will therefore go the extra mile to help them achieve their goals.

  2. Leading with Passion & Excellence: We all use our passion as fuel to strive for excellence in everything we do. 

  3. Operating with Integrity: We take pride in our work and take ownership of our actions. We communicate both internally and externally with unwavering honesty and respect.

  4. Embracing Growth: We provide an environment that fosters personal development and professional growth. We are constantly seeking innovation and growth in order to create a larger and longer-lasting impact.

More Details
Employment Type: Full Time
Location: Austin , Texas , United States
Experience Required: Entry Level
Date Published: 05 Jul 2021
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