Job description

As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office. Your organizational skills, attention to detail, and ability to handle multiple tasks will contribute to the overall efficiency of our team. If you are a self-motivated individual with excellent administrative skills, we would love to have you on board.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, and skills required.

Duties
• Answer and direct phone calls in a professional and courteous manner
• Greet and assist visitors, providing them with necessary information
• Perform general office tasks such as filing, photocopying, and scanning documents
• Maintain office supplies inventory and place orders when necessary
• Assist with data entry and record keeping
• Schedule appointments and manage calendars
• Provide administrative support to staff members as needed
• Handle incoming and outgoing mail and packages
• Track payments, (calling customers with old overdue invoices)
• Add new clients on quickbooks
• Create Estimates/Invoices
• Create One time jobs and Work flow
• Communicate with Subcontractors
• Cover for Account Managers with inspections when needed
• Cover sale appointments when needed

Experience
• Previous experience in an office setting is preferred
• Familiarity with phone systems and office management procedures
• Proficient in computerized systems and software (MS Office Suite/G Suite , email, etc.)
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent attention to detail and accuracy in data entry and record keeping
• Ability to work independently with minimal supervision
• Strong interpersonal skills for effective communication with colleagues and clients/customers

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:
• 401(k)
• 401(k) matching
• Paid time off

Schedule:
• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed