Job Brief:
Abilene Machine has the parts that keep America's farmers going strong. We sell used, new, and remanufactured parts for tractors, combines, loaders, and nearly anything else you'd find on a farm or ranch.As our teams rapidly expand, we have identified the need for a motivated, professional, detail-oriented administrator to join our dynamic operations team. Based at our location, you will enjoy a varied, people-facing role covering a range of administrative duties and executive support.Collaboration across teams and functions will be central to the role.
Responsibilities:
Executive support to the team:
- Flawless, high-level support to executive & senior management.
- Comprehensive, complex calendar management including conference, travel & event planning
- Start-to-finish travel support with expense reporting
- Transatlantic collaboration with a cross-site operations team
- Professional communication with external key stakeholders
- Routing and filing of confidential documents
- Proofing opportunities for science teams – PowerPoint editing, etc.
Operational support:
- Work closely with and report to Senior Manager, Business Operations to facilitate office support
- Primary point of contact for on-site staff and all enquiries including site access, sign in procedures, covid protocols, conference & desk reservations, calls, mail, shipping, printing, supply management, fob programming, etc.
- Critical support and cover to the operations team as required and during times of absence
- Collaborate with key support functions (Finance, IT, Legal, HR, Environmental Health & Safety)
- Cater meetings & staff lunches
- Manage kitchen orders and replenishments
- Assist with company social events and celebrations as well as large meetings
- Facilitate interstitial support that makes Bicycle a great place to work
Skills Required:
- Prior Executive Assistant and Office Management experience
- Experience using Microsoft Office software including Word, Excel, PowerPoint, Outlook
- Extraordinary attention to detail
- Proactive troubleshooter, committed to constant improvement. Ability to stay calm under pressure, improvise as needed.
- Good people skills and ability to communicate with internal and external resources through multiple media – written and oral
- Able to handle and prioritize a high volume of assignments while maintaining attention to detail, commitment to follow-through, and providing appropriate updates to stakeholders as needed
- Demonstrated ability to work in teams or independently as needed and as relevant to complete work assignments and various tasks
- Ability to excel in a fast-paced, growth environment
Additional Information
- Flexible, dynamic working environment
- Competitive reward including annual company bonus
- Medical, dental, and vision insurance for eligible employees and their families with 100% of the premiums covered by the Company
- Health and Dependent Care Flexible Spending Accounts
- 401(k) plan with a 4% Company match and immediate vesting
- Eligibility to accrue up to 23 paid time off days per full year worked, plus the option to buy up to 5 additional days
- Employee assistance program
- Employee recognition schemes